Microsoft’s Office 365 E1 subscription offers web-based versions of office applications and business services. In collaboration with Microsoft, free use of Office 365 E1 accounts are offered to government agencies up to October 25, 2020.

DetailsOperating RequirementsHow to AvailAccount Guidelines

With this subscription type, you and the other users in your organization will be able to utilize the following:

  • Outlook: send and receive mail using your government-issued address, (ex. juan@wfh.gov.ph), with 50 GB mailbox storage and can send attachments of up to 150 MB.
  • Teams: use instant messaging, web conferencing, online meetings, and schedule planning.
  • OneDrive: use up to  1 TB of personal cloud storage that can be accessed from anywhere, on any device. Easily share documents with others inside and outside the organization and control who can see and edit each file.
  • Calendar: Share calendars to easily schedule meetings and events.
  • SharePoint: Share and manage content, knowledge, and applications to encourage teamwork.
  • Stream: Share videos of classes, meetings, presentations, and training sessions securely across the organization.
  • Sway: Create and share interactive reports, presentations, and personal stories.
  • Yammer: Connect with coworkers, share information, and organize around projects.

Office 365 works on iOS, Android, and Windows devices with screen sizes of 10.1” or less. Each user can install Office mobile applications on 5 tablets and 5 phones. Office desktop apps are not included.

Minimum Operating Requirements

  1. Computer or tablet
  2. Stable internet connection (this is an online system)

For individual Application

Submit an email request to govmailsupport@dict.gov.ph using his/her Government official address (with .gov.ph domain) or by filling up of the online form HERE, with the following information:

  1. Agency Name
  2. Full Name
  3. Position
  4. Designation
  5. Mobile number
  6. Email address

For Bulk Users Application (up to 100 users)

Submit an email request to govmailsupport@dict.gov.ph using his/her Government official address (with .gov.ph domain) with the following information:

  1. Agency Name
  2. List of Employees
  3. Full Name
  4. Position
  5. Designation
  6. Mobile number
  7. Email address

For Agency-Wide Use

Submit a duly signed letter of intent addressed to Department of Information and Communications Technology from a designated high official of the government agency to govmailsupport@dict.gov.ph with the following information:

  1. Agency Name
  2. Domain Name
  3. Head of agency
  4. Agency contact person (technical) with email address and mobile number

Guidelines on the Use of Work from Home Accounts

  1. Work from Home accounts are temporary and can only be used up to October 25, 2020. That being said, a single domain will be allocated to easily manage the accounts. All accounts will be registered under the official domain wfh.gov.ph.
  2. For Agency wide applications, this will be endorsed to Microsoft Philippines for proper arrangements.
  3. Target beneficiaries are those from National Government Agencies, Local Government Units, Government-Owned and Controlled Corporations, and Government Financial Institutions that wish to have Office 365 E1 accounts under their domain name.
  4. Bulk applications can be allocated subject to availability. Individual employees who are interested and willing to use the Work from Home eMail facilities can also submit their application. Please take note that this is on a first-come, first-serve basis.

Note:Allocation of accounts per agency may vary depending on the needs of the agency.

Acceptable Use of the Work from Home eMail Service

  1. As a rule, any email sent using the Work from Home eMail Service is permitted for as long as the same is used in the performance of official duties and responsibilities of the government employee. When using the Work from Home eMail Service, the Account Holders shall act professionally and shall be bound by the provisions of the Code of Conduct and Ethical Standards for Public Officials and Employees (R.A. 6713).
  2. All emails sent through the Work from Home eMail Service not related to the performance of official duties and responsibilities of the government employee shall fall under Prohibited Use of the Work from Home eMail Service.
  3. Messages sent through the Work from Home eMail Service shall follow the government communication protocol or the rules stipulated in individual agency communication policies.
  4. The Email Account Holders, in creating emails, shall observe proper Email etiquette

Prohibited Use of the Work from Home eMail Service

  1. No email shall be sent through the Work from Home eMail Service for purposes outside of the performance of official duties and responsibilities. It shall not be used to send out jokes, rumors, gossips, or opinions that are not delivered in the performance of official duties and responsibilities.
  2. Email Account Holders shall be prohibited from accessing, copying, or deleting the email of another Account Holder without the consent of the latter.
  3. Account Holders shall not disclose their passwords to other persons unless the Agency requires it.
  4. The Work from Home eMail Service shall not be used for the creation or distribution of messages that are disruptive or offensive to other persons, including offensive comments and statements about race, gender, disabilities, age, sexual orientation, pornography, religious beliefs and practices, political beliefs or national origin.
  5. The Work from Home eMail Service shall not be used for personal or commercial purposes and for the promotion of a business or other matters outside of the government.
  6. As a rule, the sending of bulk mail shall be prohibited unless such bulk mail is formally solicited. Users should send email messages and copies thereof only to those with a legitimate need to read the message.
  7. Attaching files in the email message is discouraged. File attachments shall be implemented through a file sending service.
  8. Any document covered by Memorandum Circular No. 78, entitled “Security of Classified Matter in Government Departments and Instrumentalities,” issued on August 14, 1964, and amended by Memorandum Circular 196, issued on July 19, 1968, shall not be sent using email until specific guidelines are issued by the National Security Council, Department of Defense or the Office of the President for email messages.
  9. The use of materials, procedures, devices, or technologies that will enable unauthorized access to the Work from Home eMail Service is prohibited.
  10. Authorized users are prohibited from using their Agency Email Account in registering or joining Social Networking Sites and other list groups that are for personal use in nature.

Email Archiving, Back-up and Retention

  1. All account holders are responsible for their corresponding email backup.
  2. Regular interval backup must be performed by the account holder.